Skip to content

Pull data out of supplier invoices automatically

PDF invoices from suppliers are read by AI and the line items, totals and due dates go into a spreadsheet or accounts system. No more retyping invoices.

Automation Some setup
Time saved
2-5 hrs/month
Tools you could use
n8n, Make, Claude, Google Sheets, Xero
Good for
Operations & admin, Finance & bookkeeping
Industries
Trades & construction, Retail & shops, Hospitality & food, Manufacturing & engineering

How it works

A workflow (Zapier, Make, n8n) that runs AI for you on a trigger.

Invoice PDF arrives in accounts@ inbox → AI extracts supplier, invoice number, line items, VAT and due date → adds to purchase ledger sheet → alerts you to price increases versus last order.

Want to see this built?

The most wanted ideas get built first, with a walkthrough you can copy.

Browse all AI ideas

Want this working in your business?

I can set it up around the tools you already use — or help you pick the right first project. Short call, no jargon, no obligation.